July 1, 2022

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Google Meet cheat sheet: Easy methods to get began

Google Meet enables you to maintain video conferences together with your co-workers — or household and pals — utilizing your PC’s webcam or the selfie digicam in your cellphone or pill. It really works as an internet app in a desktop internet browser, and it’s additionally obtainable as a cellular app for Android and iOS.

Meet is free to make use of in case you have a Google person account, similar to a Gmail account. And in case you use Google Workspace (previously known as G Suite), Meet is included together with your paid subscription.

This information will shortly stroll you thru the steps of organising and taking part in conferences in Google Meet.

Free vs. paid variations of Google Meet

If you happen to’re internet hosting a gathering utilizing a free Google person account (similar to Gmail), then as much as 100 folks can attend your assembly. Your assembly can run as much as one hour.

The Google Workspace Particular person plan ($8 per thirty days) additionally limits the quantity of people that can attend a gathering to 100, however the assembly can last as long as 24 hours. The enterprise and enterprise plans (beginning at $6 per person per thirty days) enable a most of 100 to 250 members, relying on the plan; conferences can last as long as 24 hours.

All Workspace plans embody further options not within the free model of Meet, similar to breakout rooms, a dial-in choice for individuals who can solely use a standard cellphone name to take part, polls, and digital hand-raising. Some paid plans additionally provide attendance monitoring, background noise cancellation, Q&A periods, a number of co-hosts, assembly recording (with the video file saved to Google Drive), dwell streaming, buyer assist, and/or superior safety features.

Beginning or scheduling a gathering

There are quite a few methods to arrange a Meet assembly. You are able to do so from the Google Meet web site or cellular app, from Gmail, or from Google Calendar.

Arrange a gathering in Meet

If you launch Meet in an internet browser, you’ll see a display screen like this:

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From the Meet dwelling web page, you possibly can create or be part of a gathering. (Click on picture to enlarge it.)

Click on the “New assembly” button on the left, and a menu opens with three choices:

Create a gathering for later: If you click on this, a small panel opens that reveals a hyperlink to a brand new assembly session. Click on the double-page icon to repeat this hyperlink to your PC’s clipboard. You may then share this hyperlink, similar to by pasting it in an e mail or a messaging app.

Begin an prompt assembly: Clicking this begins a brand new assembly instantly in your present browser window.

Schedule in Google Calendar: Scheduling a gathering in Google Meet works along with Google Calendar. Thus, clicking this opens the Google Calendar web site in a brand new browser window. (We’ll cowl scheduling a gathering in Calendar later within the story.)

Beginning a gathering from the Meet cellular app works the identical method. Tapping the New assembly button on the high of the house display screen slides up a panel with choices to get a gathering hyperlink to share, begin a gathering immediately, or schedule a gathering in Calendar. If you happen to select Get a gathering hyperlink to share, a panel seems with the hyperlink to your assembly.

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Getting a gathering hyperlink to share within the Android app. (Click on picture to enlarge it.)

Faucet the Share invite button and a sharing panel scrolls up that lists some people who find themselves in your social media apps, in addition to different apps which might be in your cellphone or pill. If you faucet one in every of these apps, a hyperlink to your assembly is forwarded to that app. Tapping Gmail, for instance, launches the Gmail app and opens a brand new e mail in it with a hyperlink to your assembly.

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Invite members while you’re in a gathering

If you happen to select to start out an prompt assembly from the Meet dwelling web page, you’ll see a display screen with the assembly hyperlink over the primary assembly window.

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If you begin a gathering, you’re prompted to ask different members or copy the assembly hyperlink to share. (Click on picture to enlarge it.)

Clicking the double-page icon copies the hyperlink to your PC’s clipboard so you possibly can share it with others.

Clicking Add others opens a panel within the heart of the web page that reveals a listing of individuals in your Google contacts. Click on the title of an individual or sort of their title or e mail handle; you possibly can enter multiple individual to ask. If you click on the Ship e mail button, these folks will get an e mail that has a hyperlink they’ll click on to affix your assembly.

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Sending an e mail invite to a gathering. (Click on picture to enlarge it.)

At any time throughout a gathering, you possibly can click on the Assembly particulars icon (an “i” in a circle) within the backside proper nook, then click on Copy becoming a member of information on the high of the sidebar that seems to repeat the assembly hyperlink. Or click on the Present everybody icon (with silhouettes of two folks), then click on Add folks on the high of the sidebar that opens to ship an e mail invite.

The cellular app provides the identical choices. After you begin a brand new assembly, faucet the double-page icon to repeat a hyperlink to your assembly or faucet the Share invite button to see the identical sharing panel described earlier.

At any time through the assembly, you possibly can convey up this sharing panel by tapping the three-dot icon within the decrease proper nook of the cellular app, tapping Add others, and choosing Share becoming a member of information.

Arrange a gathering in Gmail

Creating a brand new assembly in Gmail is simply as straightforward. Within the lower-left nook of your Gmail dwelling web page, click on the arrow to the left of the “Meet” heading. Clicking New assembly beneath will open a panel within the heart of your Gmail dwelling web page the place you possibly can click on the double-page icon to repeat a hyperlink for a brand new assembly session, click on Ship invite after which Share by way of e mail to e mail an invitation to folks to affix this new assembly, or click on Begin now to start out the brand new assembly instantly in a brand new browser web page.

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From Gmail you can begin a Meet assembly immediately, copy the assembly information, or ship an e mail invitation for the assembly. (Click on picture to enlarge it.)

Notice: If you don’t see the “Meet” heading within the lower-left nook of your Gmail dwelling web page, click on the gear icon on the upper-right nook. Then click on the See all settings button and, on the subsequent web page, click on the Chat and Meet tab heading. Towards the underside of this tab web page, you’ll discover the setting to activate Google Meet.

As for the Gmail cellular app, Google Meet is constructed proper into it. Simply faucet the Google Meet icon on the backside of the Gmail dwelling display screen, and your cellphone or pill will swap to the Google Meet dwelling display screen, the place you possibly can arrange a gathering as described above.

Schedule a gathering in Google Calendar

As famous earlier within the story, scheduling a gathering is finished along with Google Calendar. On the Meet dwelling web page, click on the New assembly > Schedule in Google Calendar. The Google Calendar web site will open in a brand new browser window with a brand new occasion displaying.

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Scheduling a Meet assembly in Google Calendar. (Click on picture to enlarge it.)

Fill within the numerous entry strains to create your occasion (similar to choosing a date and time for the assembly, including the names or e mail addresses of people that you need to invite to the assembly within the “Add visitors” field, and so forth).

Discover the “Be a part of with Google Meet” button. Clicking it launches a gathering session inside a brand new browser tab. This button will seem within the e mail that’s despatched to folks you invite, and they’ll click on it on the applicable time to affix the assembly. (If you happen to click on the X to the suitable of this button, this may take away Google Meet because the platform to your scheduled occasion.)

If you find yourself completed filling out the small print for the occasion, click on the Save button on the high of the web page. On the panel that then opens, you possibly can click on Ship to have Google Calendar ship an invitation e mail to the folks you added as visitors to this occasion.

Within the Meet cellular app, faucet New assembly within the upper-left nook. On the panel that slides up, faucet Schedule in Google Calendar. The Google Calendar app will launch with a brand new occasion displaying.

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Scheduling a gathering is simply as straightforward within the Calendar cellular app as on the Calendar web site. (Click on picture to enlarge it.)

Filling out an occasion within the Calendar app is similar as with the Google Calendar web site. Additionally notice “Google Meet” on this listing of entries. (Tapping the X to the suitable of this may take away Google Meet because the platform to your scheduled occasion.)

Becoming a member of a gathering

As with organising a gathering, there are a number of methods to affix a Meet assembly that you just’ve been invited to.

If Google Meet, Gmail, or any app that’s a part of Google Workspace (similar to Docs) is open in your PC internet browser, and also you get invited to affix a gathering in Google Meet, you’ll get a notification. Simply click on Be a part of assembly and the assembly display screen will open in your browser. The identical factor occurs in case you have the Google Meet app put in in your cellphone or pill.

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Click on Be a part of assembly to launch the assembly in a browser window. (Click on picture to enlarge it.)

In any other case, you’ll obtain an e mail that comprises a hyperlink to the assembly in addition to a code for the assembly. Or the one that began the assembly can share the hyperlink or assembly code with you thru one other app, similar to an prompt messenger.

If you happen to’re on a PC and click on the invite hyperlink, Google Meet will launch within the internet browser and also you’ll be part of the assembly. If you happen to’re utilizing a smartphone or pill, while you faucet the invite hyperlink, the Google Meet app will launch and also you’ll be part of the assembly.

You can even be part of a gathering by going to the Meet website in your browser, pasting the assembly code or hyperlink that was shared with you into the Enter a code or hyperlink area, and clicking Be a part of. Or launch the cellular app, faucet Be a part of with a code, paste within the code, and faucet Be a part of to launch the assembly.

If the meet is a scheduled occasion, it is going to seem in a listing on the house web page of the Meet web site or cellular app. Click on the occasion in your browser to affix the assembly. Within the cellular app, faucet the occasion, then faucet Be a part of.

To affix from Gmail, discover the “Meet” header within the decrease left nook, click on the arrow to the left of it, and click on Be a part of a gathering. You’ll see a display screen that allows you to sort or paste in a code or hyperlink to a gathering that was shared with you.

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In Google Calendar, click on the occasion for the assembly you need to be part of, click on Be a part of with Google Meet, and on the display screen that opens, click on Be a part of now.

Notice: The primary time you be part of a gathering on any machine, you’ll want to permit Meet permission to entry your microphone and digicam.

In-meeting choices

When you’re in a gathering, you’ll see a toolbar throughout the middle backside of the display screen, plus a couple of extra icons within the decrease proper nook. Listed below are the important thing capabilities to find out about.

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The primary assembly controls are in a toolbar alongside the underside of the display screen. (Click on picture to enlarge it.)

In the primary toolbar (from left to proper):

Microphone: Click on this to mute or un-mute your PC’s microphone.

Digital camera: Flip your webcam off or on.

CC: Flip this on and all spoken phrases can be transcribed in actual time as on-screen captions.

Current now (up arrow in field): This allows you to present a display screen out of your PC, similar to an software window, a tab in your browser, or your total desktop, to everybody within the assembly. For instance, you possibly can present others a spreadsheet software that you’ve working in your PC.

Extra choices (three vertical dots): Click on this to see a number of extra in-meeting choices, together with the next.

  • Whiteboard: This opens a pane to the suitable from the place you can begin a brand new whiteboard (or open one saved in Google Drive) you could collaborate on with different folks within the assembly. This whiteboard is, primarily, a fundamental sketching software.
  • Change structure: You may choose from 4 layouts for the way the webcam feeds of the folks within the assembly can be organized in your display screen, and the scale of them.
  • Apply visible results: You may have Meet blur the background behind you, choose from a set of digital backgrounds that can be set behind you, or add your personal picture to make use of as a digital background. Notice that digital backgrounds work greatest when you find yourself well-lit from the entrance, and the precise background behind you is apparent or easy trying — similar to a wall with nothing on it.

Go away name (cellphone handset): Click on this to go away the assembly. You’ll be taken to a web page the place you possibly can rejoin the assembly or return to the Google Meet dwelling display screen.

And, transferring over to the lower-right nook:

Assembly particulars: As talked about earlier on this information, clicking this opens a pane from which you’ll copy the assembly’s internet hyperlink to your pc’s clipboard.

Present everybody: Additionally as talked about earlier on this information, this feature opens a pane from which you’ll invite folks to your assembly by emailing them. The pane additionally lists the people who find themselves presently within the assembly.

Chat with everybody: This opens a chat window in a pane. You and everybody within the assembly can use this pane to speak amongst yourselves by typing messages.

Actions: This feature lists different instruments that could be obtainable to you within the assembly, significantly if you’re subscribed to a Google Workspace plan, similar to embody breakout rooms, polls, and the power to document the assembly.

Host controls: Assembly hosts will moreover see this icon, which helps you to management whether or not assembly members can share their scren, ship chat messages, activate their microphone, and activate their digicam.

Many of the capabilities described above are accessed within the cellular app alongside the underside of your cellphone or pill display screen and while you faucet the three-dot icon, which opens a panel itemizing extra capabilities.

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Faucet the three-dot icon on the backside of the Meet app to open a panel with choices together with sharing your display screen and displaying dwell captions. (Click on picture to enlarge it.)

Tapping on the assembly code (the 9 random letters) on the high of the display screen takes you to a display screen the place you possibly can copy the online hyperlink to your assembly to your cellular machine’s clipboard, and you’ll see a listing of all of the people who find themselves within the assembly. And in Android, you possibly can faucet on the picture of your personal webcam feed to go to a display screen the place you possibly can change your digital background.

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