July 7, 2022


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12 helpful hidden tips for Google Calendar on Android

Google Calendar is a core a part of the Android productiveness package deal — but when all you are utilizing is what you see on the app’s floor, you are lacking out on some fairly highly effective potentialities.

Sure, oh sure: Identical to so a lot of our trendy digital instruments, there’s extra to Google Calendar than meets the attention. And whereas nearly all of the service’s superior choices revolve across the Calendar web site, the Calendar Android app has its share of helpful out-of-sight choices which are particular to the cellular expertise. From time-saving shortcuts to efficiency-boosting choices, they’re all issues which have the potential to make your life simpler in small however important methods.

Discover time in your agenda to take a look at these 12 hidden Google Calendar options on Android. Belief me: You may be glad you probably did.

1. The occasion creation quick-peek

Inform me when you can relate to this: You head into the Calendar app in your telephone to create a brand new occasion. You open the display so as to add the occasion in — then you definitely immediately end up dealing with a foggy psychological clean.

What else did you’ve happening that day? Did it’s essential schedule the occasion for two:00 p.m., or would 3:00 be higher? When was that podiatrist appointment, once more?

I’ve definitely been there (nicely, to not the podiatrist, particularly, however within the common occasion mind fog scenario). And the Android Calendar app does not do a lot to assist provide any broader calendar context whilst you’re within the midst of including in a brand new occasion.

Or so it’d appear. After years of utilizing Google Calendar on Android, I simply seen a curiously camouflaged possibility that’ll change the way in which you create occasions in your telephone.

See that hardly noticeable light-gray line on the high of the Calendar app’s occasion creation display? The one that appears vaguely like an arrow pointing downward?

Google Calendar Android: event minimize JR

Yup, that is the one. The following time you are including a brand new occasion in your telephone and you end up questioning what else is in your agenda round that very same time, faucet the road — or, alternatively, swipe downward wherever inside the primary occasion creation space of the display.


Google Calendar Android: minimize browse JR

Wouldya have a look at that?! You may really decrease that occasion creation interface down and browse round in your calendar behind it.

And that is not all…

2. Easy occasion sliding

After you have entered that hid quick-peek view, bear in mind this: Should you determine it’s essential shift your new occasion round to a different time, you’ll be able to merely contact and maintain the define in your display and slide your finger up and down to maneuver it.

Nifty, no? And there is yet another piece to this puzzle but…

3. An occasion adjusting gesture

Along with sliding an occasion round to maneuver it within the Calendar Android app’s occasion creation quick-peek interface, you’ll be able to contact your finger to the dots on the highest or backside of your occasion’s define after which slide up or down from there to make the occasion longer or shorter.

Google Calendar Android: minimize extend JR

Now if solely our precise conferences may very well be condensed down so simply!

4. Fast month-to-month calendar view

When it’s essential look at a full-month view while thumbing by means of your occasions, be aware of the next invisible Calendar shortcut: You may faucet or swipe downward on the app’s high bar — the place it says the present month’s identify — to deliver a month-to-month view into focus. Faucet on the bar a second time (or swipe again up, along with your finger beginning simply beneath that space) to cover it whenever you’re carried out.

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Google Calendar Android: month view JR

Who knew?! And talking of shadowy shortcuts…

5. A helpful strategy to snap to immediately

Anytime you are scrolling by means of your agenda view within the Calendar app and wish to bounce again to the present day, faucet the small calendar icon (the field with a dot it in, on to the left of your profile image within the upper-right nook of the display).

Google Calendar Android: jump to today JR

That’ll zip you again to immediately, irrespective of how far into the long run you have traveled.

6. Speedy deleting of occasions

This is an simply missed and extremely helpful gesture within the Calendar Android app: From the agenda view, you’ll be able to swipe any occasion or reminder towards the proper to delete it in a single, swift motion.

Google Calendar Android: swipe to delete JR

So lengthy, tasks!

7. The Meet omission

Have you ever ever seen how Calendar developed an irksome behavior of mechanically including Google Meet hyperlinks into each forkin’ occasion you create?

That is nice and dandy in case your occasion really features a Meet-based video assembly, nevertheless it’s fairly annoying — and probably complicated — when your occasion is one thing that is in individual. Worse but is when your occasion is digital however in a totally different video assembly service, like Zoom, after which everybody you invite finally ends up getting each the right hyperlink and a meaningless Meet hyperlink for a similar occasion.

This is somewhat secret: You may put a cease to this insanity. And all it takes is a handful of fast faucets in your Android Calendar app.

Open up Calendar in your telephone, faucet the three-line menu icon in its upper-left nook, and scroll right down to the underside to pick out “Settings.”

Faucet “Common,” then faucet “Add video conferencing” and switch the toggles into the off place for each account you have acquired linked.

Now, when you ever wish to add a Meet hyperlink to an occasion, you are able to do so manually while creating mentioned occasion. However by default, these blasted hyperlinks will not get auto-added onto each single occasion for you.

8. Occasion-sensitive silencing of your telephone

This one is technically an Android function, nevertheless it works hand in hand with Calendar and is likely one of the most sensible choices on the market: the flexibility in your telephone to mechanically silence itself anytime an occasion out of your Google Calendar is underway.

All you have gotta do is allow it: Head into your telephone’s settings and discover the Do Not Disturb part (by both trying within the Sound part or just looking for “Do Not Disturb” within the field on the high of the display). Faucet “Schedules,” deliver your fairly little fingie to the road labeled “Occasion,” and both faucet the road itself (not the toggle subsequent to it) or the gear icon alongside it, when you see one.

That’ll pull up a display that appears one thing like this:

Google Calendar Android: dnd schedule JR

The primary possibility on the display, “Throughout occasions for,” lets you choose which of the calendars related along with your system will set off the phone-silencing conduct. You may depart it set to the default setting of “Any calendar” to have any occasion on any calendar trigger your telephone to be silenced, or you’ll be able to slender it down to at least one particular calendar — like your work calendar — and depart the others out.

The second line helps you to specify what sorts of occasions will trigger your telephone to be silenced. You may inform the system to silence your telephone provided that you have replied “Sure” to an occasion, when you’ve replied “Sure” or “Perhaps,” or when you’ve replied “Sure” or “Perhaps” or have not replied in any respect. (These selections are for occasions that different individuals created and invited you to attend, by the by; any occasion you create by yourself will at all times depend as an automated “Sure.”)

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And eventually, the third line helps you to determine whether or not your telephone ought to use its default Do Not Disturb conduct or when you’d reasonably create your individual customized settings for a way the telephone ought to behave on this particular circumstance. The customized settings possibility provides you tons of flexibility for a way precisely your telephone ought to act whereas a Calendar occasion is underway: You may decide to permit calls or texts from starred contacts to come back by means of, for instance, or to let occasions and reminders provide you with a warning even when no different sounds are permitted. You may even customise how various kinds of notifications seem visually throughout an appointment.

Google Calendar Android: dnd setup JR

Not seeing any of this in your system? Should you’re utilizing a telephone with an older model of Android or one whose producer has fudged round with this a part of the working system, you’ll be able to arrange your individual simplified model of the identical function by embracing this IFTTT applet.

9. Fast responses for group occasions

Identical to Android permits you to ship a prewritten fast response whenever you’re rejecting a name, Google Calendar can allow you to ship a speedy notice to anybody concerned in an upcoming assembly — all with a pair fast faucets in your telephone.

To configure the function, open up the Calendar app, faucet the three-line menu icon within the upper-left nook, and choose “Settings” from the menu that seems.

Subsequent, choose “Common,” then scroll down till you see “Fast responses.” Faucet that — and there, you will see 4 choices for prewritten messages you’ll be able to hearth off on the fly whereas en path to any appointment involving a number of mammals.

Google Calendar Android: quick responses JR

Oddly, Calendar does not allow you to create further responses, however you’ll be able to edit any of the default responses to make them say no matter you need. Simply faucet any considered one of ’em after which exchange it with no matter textual content your foolish ol’ coronary heart wishes.

Google Calendar Android: quick responses edit JR

To place your customized fast responses to make use of, open up any upcoming occasion that has at the least one different individual invited. Faucet the envelope icon inside the “Company” line, then faucet the response you need from the record.

That’ll take you on to a ready-to-roll e-mail along with your message in place and the recipients added in. All that is left is to hit “Ship” — and perhaps set free a guffaw in delight, ought to inspiration strike.

10. Duplicate an present occasion

Ever end up needing to create a brand new occasion that is remarkably just like one already in your agenda? The Calendar Android app has a simple strategy to duplicate an occasion after which use it as a blueprint for a brand new one: Simply faucet the occasion you wish to emulate, faucet the three-dot menu icon in its upper-right nook, and choose — you guessed it — “Duplicate.”

And that is it: Your new occasion will present up with the unique occasion’s data crammed in and prepared for to be tweaked as wanted.

Would not get a lot simpler than that.

11. Extra helpful notification occasions

Google Calendar’s default notification occasions for brand new occasions aren’t proper for everybody. If you end up altering the setting for when an occasion will notify you most of the time (and/or quietly muttering artistic curses each time an occasion notifies you earlier or later than you would like), do your self a favor and regulate your Calendar’s default notification occasions so that they work higher for you.

Simply head again into the Calendar app’s settings part — and this time, discover the part for the Google account you wish to modify and faucet the “Occasions” line beneath it. That’ll provide you with a display on which you’ll change the default notification occasions for traditional new occasions in addition to all-day occasions. You may even add a number of notifications, if you need, and alter the default colour for occasions on that calendar whilst you’re at it (ooh, ahh, and so forth).

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Google Calendar Android: notifications JR

If you wish to change the default notification time for reminders or for any secondary calendars you have created inside a selected Google account, simply discover the suitable line beneath the account’s header and choose that as a substitute of “Occasions” — then make the identical types of modifications there.

12. Customized calendar objectives

Along with common ol’ occasions and reminders, the Android Calendar app might help you create recurring objectives. And regardless of the cheesy-sounding nature of the function’s identify, it may possibly even have some real worth from a productiveness perspective.

To test it out, faucet the round plus icon within the Calendar app’s lower-right nook, choose “Objective,” after which look by means of the sections that seem. A lot of the classes are fairly goofy — exercising, spending time with household, studying, and different such duties that I discover it laborious to imagine anybody would really put onto their calendar after which observe — however the final merchandise within the record known as “Manage my life,” and it is on the very least price trying by means of.

When you faucet that part, Calendar offers you a number of advised objectives to schedule. Ignore these and faucet “Customized.” The app will then provide you with an inventory of stuff you would possibly really need to schedule frequently:

Google Calendar Android: goals JR

You may ignore these, too, although, and kind in your individual exercise — whether or not it is processing invoices, planning conferences, or one thing really essential like deciding what types of sandwiches must be ordered for lunch (I like to recommend pastrami). As soon as you have chosen one thing or typed in your individual customized merchandise, Calendar will ask how typically you wish to do it, for a way lengthy, and at what time of day — and it will then discover open occasions in your schedule and work your merchandise in as typically as wanted.

Google Calendar Android: goals setup JR

You may preserve monitor of how typically you accomplish your aim over time by telling Calendar everytime you end it. You may even decide to make use of one thing referred to as “sensible notifications,” which provide you with a warning each earlier than and after your scheduled session so you’ll be able to “put together and monitor progress” (and/or grumble in regards to the annoying nature of “sensible notifications”).

It is nothing revolutionary, by any means — however you probably have a daily, recurring job that appears considerably goal-oriented in nature, it may be an attention-grabbing and visually distinctive strategy to handle it in your calendar.

Bonus: Calendar’s secret codewords

Hardly anybody is aware of this, however there is a strategy to hack the Calendar app’s illustration system and make any of Google’s contextual graphics seem on any occasion you need.

The trick is solely studying the Calendar app’s secret codewords after which placing ’em to make use of precisely the way you need.

Try this entire record of Google Calendar codewords, and prepare to provide your calendar a complete new custom-made look.

And with that, your Android calendar expertise is formally upgraded. Now all you have gotta do is get the whole lot in your agenda achieved — and that, my expensive amigo, is squarely in your shoulders.

Get much more superior shortcut data with my free Android Shortcut Supercourse. You may study tons of time-saving tips in your telephone!

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